We’re hiring: Interim Executive Director

The Regent Park Film festival is looking for an energetic person with strong administrative skills to fill the role of the Interim Executive Director. For the right candidate, this is an excellent opportunity to guide an ambitious, community based, festival through an important year of growth.

About Us

The Regent Park Film Festival is Toronto’s only free-of-charge community film festival, dedicated to showcasing local and international independent works relevant to inner-city communities like Regent Park, the largest and oldest public housing project in Canada.

The Festival’s principal activity is to organize an annual festival along with year-round school and community screenings, panel discussions, performances and film/video workshops at no cost. The Festival aims to reach isolated communities throughout Regent Park and beyond, providing a forum for people from all walks of life to engage in critical dialogue on social issues and to enjoy films from all over the world.

About the Position

The Executive Director reports to the Board of Directors and is responsible for leading the overall direction of this unique, community based, film festival.

The successful candidate will not only be passionate, entrepreneurial and creative but also bring strong fundraising experience and have superior inter-personal skills to manage a three-person staff team and work in collaboration with a range of community organizations. You must have an understanding of the non-profit and/or arts sector in Canada, as well as demonstrate a familiarity with the intersections of community engagement and the media arts. You must demonstrate an attention to detail and follow-through with work across a range of stakeholders including artists, filmmakers, community members, funders, donors and co-presenting partners.

The position of the Interim Executive Director is a full time, one-year, maternity leave contract.


The Executive Director’s responsibilities include, but are not limited to, the following:

Fundraising and Finance

  • Apply to, and reporting on, grants from federal, provincial and municipal bodies
  • Raise funds through membership, sponsorship and foundation initiatives to meet fundraising targets set through an annual budgeting process; with support from the Fundraising Committee
  • Maintain financial accountability by developing and managing organizational budget and cash flow, working with a bookkeeper and treasurer and reporting regularly to the Board of Directors
  • Maintain current and build new relationships with funders and partners

Operations and Administration

  • Develop and manage a critical path for year round activities and the annual festival
  • Manage, analyze and update organizational systems (eg. staff meeting procedures, training procedures etc) to ensure efficiency and accuracy;
  • Supporting the Chair of the Board of Directors by assisting with agendas and materials for Board meetings
  • Oversee and contribute to the development of an organizational de-brief following the annual festival
  • Participate in and manage board and volunteer committees as necessary;
  • Ensure the smooth functioning of the organization’s database systems
  • Work with the Executive Director prior to her leave to gain familiarity with the organization and train for the upcoming year; at the end of the contract, work with the Executive Director to update her on developments, challenges and growth


  • Manage and provide leadership to all staff; manage department and personnel issues, including supervising, delegating, hiring, terminating, running staff meetings, training and conducting performance reviews
  • Manage and supervise the operations of the organization including fielding external requests from stakeholders, funders and the public, disseminating information internally and externally, and ensuring that deadlines are being met;
  • Work with the Festival Manager to ensure effective execution of the annual festival, including programming activities, panels, events, community outreach, special projects, and industry initiatives in accordance with annual strategic priorities;
  • Work with the Program Director to ensure that all year-round and Festival programming reflects the mission, goals and values of the festival and aligns with our strategic priorities

Partnerships and Profile

  • Represent the festival in the Regent Park community and the city’s cultural environment
  • Build relationships with community partners
  • Work with the assistance of the Communications Committee in developing and managing marketing, publicity and outreach initiatives for the Festival
  • Enhance the education programming and volunteer programs for the organization’s year-round and annual initiatives

Skills Required

  • Relevant educational and/or work background and experience in not-for-profit sector, film and media fields;
  • Excellent skills in grant writing and fundraising;
  • Background in community work, preferably with diverse and/or immigrant groups;
  • Familiarity with working in and with non-profit boards and board development initiatives a strong asset;
  • Previous experience in the not-for-profit media arts community and event coordination/film festivals a strong asset;
  • Strong oral and written communication skills;
  • High degree of organization, ability to multi-task, work under pressure and meet deadlines;
  • Computer literacy (word processing, email, web, spreadsheets, accounting programs).

Terms of Contract

Position: Full Time, Contract, Benefits included, immediate start date, to July 31, 2015
Salary: Commensurate with experience
Reports to: Board of Directors

Application Information:
Please email your resume and letter of interest to careers@regentparkfilmfestival.com, Attn: Hiring Committee. Refer to Interim Executive Director in subject line

Closing Date: Tuesday, May 20th, 2014

Only those applicants selected for an interview will be contacted. All applicants selected for an interview will be required to submit one writing sample of a grant application or proposal in advance of the interview. No telephone inquiries please. Electronic applications are preferred.